Employment and HRLetter
Employment verification letter template
Confirm an employee's job for a landlord, lender or visa office: their title, start date, status and hours, and their pay only with their written permission, on a letter they sign to authorize the disclosure.
Opens in the Salsox editor with 6 signing fields already placed for Employer and Employee. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Employer (you)
- Employee
Preview
Employment Verification
24 October 2026To: Parkway Residential Lettings
Confirmation of employment
I am writing on behalf of Fernhill Analytics Ltd to confirm the employment of Aisha Bello.
As of the date of this letter, the company records show the following:
| Detail | Record |
|---|---|
| Job title | Senior Data Analyst |
| Employed since | 6 February 2023 |
| Status | a permanent, full-time employee, working 37.5 hours a week |
| Salary | GBP 52,000 a year, before tax |
Scope of this letter
This letter confirms the facts above as of its date, from the company's employment records. It is not a reference, does not describe performance, and is not a promise about future employment or pay. It is provided at the employee's request, for the recipient named above only.
Checking this letter
To confirm that this letter is genuine, please contact the HR team at hr@fernhill-analytics.example, or 0113 496 0123, quoting the employee's name. We will confirm the details above but cannot share other information without the employee's further consent.
Yours faithfully,
For the employer: Signature · Employer Date: Date · Employer Name: Name · Employer
Employee's authorization
I asked for this letter and authorize Fernhill Analytics Ltd to share the information above, including my salary, with the recipient named, and to confirm it if they get in touch.
Employee: Signature · Employee Date: Date · Employee Name: Name · Employee
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Employment verification letter template
Landlords, mortgage lenders, banks and immigration offices often ask an employer to confirm that someone works there. An employment verification letter gives the facts they need on company letterhead, signed by someone with authority to confirm them.
This template confirms the job title, start date, employment status and hours, and includes salary only with the employee's written authorization. Having the employee sign the same letter is the simplest way to record that permission, which data protection rules in many countries expect before personal information is shared with a third party.
Keep the letter factual. Confirm only what the records show, avoid predictions about future employment, and do not add opinions about performance unless the employee asks for a reference instead.
- Signers
- 2
- Signing fields placed
- 6
- Details to fill in
- 9
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
Can an employer share an employee's salary?
Only with the employee's consent in many places. The employee's signature on this letter records that consent for this recipient and purpose.
Should the letter say employment will continue?
No. Confirm the facts as of the letter date. Statements about the future can be relied on and cause problems if circumstances change.
Who should sign it?
Someone in HR or a manager with access to the records and authority to confirm them, with contact details so the recipient can check.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.