Employment and HRLetter
Job offer letter template
A clear offer letter that tells the candidate everything they need to say yes: role, pay, start date, hours, probation and any conditions, with a space to sign and accept.
Opens in the Salsox editor with 4 signing fields already placed for Hiring manager and Candidate. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Hiring manager (you)
- Candidate
Preview
Offer of Employment
20 October 2026Dear Kwame,
We are pleased to offer you the position of Senior Frontend Engineer at Paylane Technologies Ltd. We were impressed by your experience and believe you will be a great addition to the Payments team.
Position and start date
You will report to Efua Boateng, Engineering Lead. Your employment will begin on 1 December 2026 and you will be based at our Airport City office in Accra, with two remote days a week.
Pay and benefits
Your starting salary will be GHS 28,000 per month, paid monthly, on the last working day, less the deductions required by law. You will also receive private health insurance, a 5% pension contribution and a GHS 3,000 yearly learning budget.
Hours and holidays
Your normal working hours are 40 hours per week. You will receive 20 days of paid holiday per year in addition to public holidays.
Probation
The first three months are a probationary period, during which either of us may end the employment with two weeks notice. After probation, the notice period is one month.
Conditions
This offer is conditional on two satisfactory references and proof of your right to work. The full terms of your employment will be set out in your employment contract, which you will receive before your start date.
Accepting this offer
Please sign below by 27 October 2026. If you have any questions, write to people@paylane.example.
We look forward to welcoming you.
Efua Boateng, Engineering Lead, Paylane Technologies Ltd Signature: Signature · Hiring manager Date: Date · Hiring manager
Acceptance
I accept the offer of employment on the terms set out in this letter.
Kwame Asante Signature: Signature · Candidate Date: Date · Candidate
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Job offer letter template
The offer letter is the first document a new hire signs, and often the one they read most closely. It should answer every question that decides a yes: the job, the money, the start date, where they will work, and what could still change.
This template is short on purpose. It states pay and benefits plainly, sets out probation and notice, names the conditions the offer depends on, and gives a deadline for acceptance so neither side is left waiting. The full employment contract follows separately; the letter says so, which avoids the two being read as competing terms.
Candidates often receive offers on their phone. Sent through Salsox, they can read it, sign it and send it back in a couple of minutes, and you get the signed copy the moment they do.
- Signers
- 2
- Signing fields placed
- 4
- Details to fill in
- 21
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
Is a signed offer letter the same as an employment contract?
Not usually. An offer letter sets out the main terms and the candidate's acceptance; the employment contract that follows contains the full terms. In some places a signed offer can itself be binding, so make sure the two agree.
How long should I give a candidate to accept?
Three to seven days is typical. Put the deadline in the letter so neither side is left waiting.
Can the candidate sign the offer on their phone?
Yes. Send the letter for e-signature and the candidate can review and sign it from any phone browser, with no account or app.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.