Purchase and work ordersAgreement
Vehicle bill of sale template
Record the private sale of a car, van or motorbike: who sold it to whom, which vehicle by its VIN, the mileage, the price, and that it was sold as seen. Both sign on their phones at the handover.
Opens in the Salsox editor with 7 signing fields already placed for Seller and Buyer. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Seller (you)
- Buyer
Preview
Vehicle Bill of Sale
Date of sale: 24 October 2026
Seller: Michael Brennan, of 22 Oak Lane, Austin, TX 78704, USA Buyer: Sofia Martinez, of 910 Riverside Drive, Austin, TX 78741, USA
1. The vehicle
| Detail | |
|---|---|
| Make and model | Toyota Corolla LE |
| Year | 2019 |
| Colour | Silver |
| Vehicle identification number | 2T1BURHE5KC123456 |
| Registration | TX ABC-1234 |
| Odometer reading at sale | 48,200 miles |
Included with the vehicle: two keys, the owner's manual, the service history folder and a set of winter tyres.
2. Price and payment
The buyer pays the seller USD 14,500 for the vehicle, by bank transfer received in full before handover. The seller confirms receipt of the full price.
3. Condition
The buyer has inspected the vehicle, or had the opportunity to, and accepts it in its present condition, as seen. The seller has told the buyer of the following known defects: a small dent on the rear bumper and a chip in the windscreen, both shown to the buyer. Apart from the statements in section 4, the seller gives no warranty about the vehicle's condition.
4. Seller's statements
The seller confirms that:
- they are the legal owner of the vehicle and have the right to sell it;
- no loan, lease or other claim is secured on the vehicle;
- the odometer reading above is, to their knowledge, the actual distance the vehicle has travelled; and
- the vehicle has not been declared a total loss by an insurer, unless stated under known defects.
5. Transfer
Ownership and responsibility for the vehicle pass to the buyer at the time both parties sign. From then the buyer is responsible for insurance, registration, and any fines or charges. Both parties will complete the licensing authority's transfer of ownership promptly.
Buyer initials: Initials · Buyer
Signatures
Seller: Signature · Seller Date: Date · Seller Name: Name · Seller
Buyer: Signature · Buyer Date: Date · Buyer Name: Name · Buyer
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Vehicle bill of sale template
A bill of sale is the receipt for a private vehicle sale. It proves who sold the vehicle to whom, when, and for how much, and it identifies the vehicle by its VIN so there is no doubt which one changed hands. Licensing offices in many places ask to see one when the buyer registers the vehicle, and it protects the seller if the vehicle is later involved in a fine or an accident after the handover.
This template records the odometer reading, everything handed over with the vehicle, and any defects the buyer was shown, and states that the vehicle is sold as seen. The seller confirms they own it outright, that nothing is owed on it, and that the mileage is accurate to their knowledge.
A bill of sale does not transfer the registration on its own. Both parties should still complete the licensing authority's transfer form, and the seller should tell the authority the vehicle has been sold. With Salsox, both sign on the spot and leave with the same copy.
- Signers
- 2
- Signing fields placed
- 7
- Details to fill in
- 15
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
Do I need a bill of sale to sell a car privately?
Many licensing authorities require or recommend one, and it is the best evidence of the sale for both sides. It does not replace the official transfer of registration, which you still need to complete.
What does sold as seen mean?
The buyer accepts the vehicle in its current condition, having had the chance to inspect it. It does not protect a seller who hid a defect or misdescribed the vehicle.
Should the seller keep a copy?
Yes. If a speeding ticket, toll or parking fine arrives for a date after the sale, the signed bill of sale with its date shows the vehicle was no longer theirs.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.