Invoices and paymentsInvoice
Invoice template
A clean, complete invoice for freelancers and small businesses: who it is from and to, what was delivered, what is owed, by when, and how to pay. Everything an accountant expects to see on one page.
Opens in the Salsox editor with 4 signing fields already placed for Client and Your business. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Client
- Your business (you)
Preview
Invoice
From: Coastline Cleaning Services, 21 Beach Road, Takoradi, accounts@coastline.example Tax number: C0004567891
Bill to: Westport Hotels Ltd, 1 Harbour View, Takoradi Attention: Mrs. Joyce Arthur, joyce@westport.example
Invoice number: INV-1042 Invoice date: 31 October 2026 Due date: 14 November 2026 Purchase order: WH-PO-3381
Items
| Description | Quantity | Unit price | Amount |
|---|---|---|---|
| Deep clean, 40 guest rooms | 40 | GHS 150 | GHS 6,000 |
| Carpet shampoo, conference hall | 1 | GHS 1,200 | GHS 1,200 |
| Window cleaning, ground floor | 1 | GHS 800 | GHS 800 |
Subtotal: GHS 8,000 Tax at 15%: GHS 1,200 Total due: GHS 9,200
Payment terms
Payment is due within 14 days of the invoice date, by 14 November 2026. Please quote INV-1042 as the payment reference. Late payments may be charged interest at 2% per month, or the rate allowed by law if lower.
How to pay
Online: pay by card or mobile money using the payment link sent with this invoice.
Bank transfer: Coastline Cleaning Services, GCB Bank, Takoradi, account 1021304567890.
Notes
Thank you for your business. Monthly contract pricing is available on request.Acknowledgement
I confirm that the goods or services listed above were received as described.
Client signature: Signature · Client Date: Date · Client Name: Name · Client
Issued by: Signature · Your business
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Invoice template
An invoice gets paid faster when it answers every question before it is asked: who it is from, which order it relates to, what was delivered at what price, the tax, the total, the due date, and the exact way to pay. This template puts all of that on one page in the order an accounts team reads it.
The client's purchase-order number is there because larger customers will not pay without it. The payment terms state the due date and late interest plainly. Bank details sit next to an online payment option, because the fastest invoice to settle is one the client can pay from their phone.
Most invoices need no signature. This one has an optional acknowledgement for clients who confirm delivery before paying; sent through Salsox with Sign & Pay, they acknowledge and pay in the same step.
- Signers
- 2
- Signing fields placed
- 4
- Details to fill in
- 33
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
What must an invoice include?
At minimum: your business name and contact details, the client's details, a unique invoice number, the invoice date, a description of the goods or services, amounts, the total due and the payment terms. If you are registered for VAT or sales tax, your tax number and the tax amount too.
Does an invoice need a signature?
Usually not. Some clients ask for a signed acknowledgement of work received before they pay; this template includes one for that case.
How can a client pay straight from the invoice?
Send the invoice through Salsox with Sign & Pay: the client acknowledges it and pays by card, or by mobile money through Paystack where available, in the same step.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.