Business contractsAgreement
Supplier agreement template
For a business buying goods regularly from the same supplier: how orders are placed, what prices apply, delivery and quality standards, what happens to faulty goods, and payment terms.
Opens in the Salsox editor with 6 signing fields already placed for Buyer and Supplier. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Buyer (you)
- Supplier
Preview
Supplier Agreement
This Supplier Agreement is made on 6 November 2026 between Bakers Delight Ghana Ltd (the "Buyer") and Northern Grains Ltd (the "Supplier").
1. Products
The Supplier will supply bread flour (50 kg bags) and whole-wheat flour (25 kg bags), to the specifications in Schedule 1 (the "Products"). The Buyer's current forecast is about 400 bags a month. Forecasts are for planning only; the Buyer is committed only by purchase orders.
2. Orders
The Buyer places orders in writing, including by email, at least five working days before the delivery date. An order is accepted unless the Supplier rejects it within one working day.
3. Prices
Prices are set by the price list in Schedule 2, fixed until 31 March 2027 and then reviewed quarterly with 30 days' notice. Prices include packaging and delivery.
4. Delivery
The Supplier delivers to the Buyer's bakery at Plot 3, Kasoa Industrial Area, delivered, unloaded and stacked, with the Supplier bearing the risk until delivery. Ownership passes to the Buyer on delivery. The Supplier tells the Buyer at once of any expected delay.
5. Quality and returns
The Products will match their specifications and be fit for purpose. The Buyer may inspect each delivery within two working days and reject any Products that do not conform. The Supplier will collect, replace or credit rejected Products at its own cost.
Supplier initials: Initials · Supplier
6. Payment
The Supplier invoices on delivery. The Buyer pays correct invoices within 30 days.
7. Term and termination
This Agreement starts on 1 December 2026 and runs for two years, then continues until either party gives 90 days' written notice. Either may end it at once for a serious breach not remedied within 30 days.
8. General
Each party keeps the other's confidential information private. This Agreement is governed by the laws of Ghana and may be signed electronically.
Signatures
Buyer: Bakers Delight Ghana Ltd Signature: Signature · Buyer Date: Date · Buyer
Supplier: Northern Grains Ltd Signature: Signature · Supplier Date: Date · Supplier Name: Name · Supplier
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Supplier agreement template
When you buy the same goods from the same supplier every month, a one-off purchase order for each delivery is not enough. A supplier agreement sets the standing terms once (pricing, delivery, quality, returns, payment) so each order is just quantities and dates.
This template is written from the buyer's side but fair to both. The supplier commits to the specifications and to delivering within a set lead time, bears the risk until goods arrive, and replaces faulty goods. The buyer gives a forecast (not a commitment), inspects deliveries within a short window, and pays on fixed terms. Prices are fixed for a period, then reviewed with notice, which both sides can plan around.
It runs for a term and can be ended with notice. Sign it through Salsox, then send purchase orders against it.
- Signers
- 2
- Signing fields placed
- 6
- Details to fill in
- 15
How to use this template
Open it in Salsox
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Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
What is the difference between a supplier agreement and a purchase order?
The supplier agreement sets standing terms for many orders: prices, quality, delivery, payment. A purchase order is a single order of quantities and dates under those terms.
Is the buyer's forecast a commitment?
Not in this template. Forecasts help the supplier plan; only purchase orders commit the buyer, which is the usual position.
What happens if goods are faulty?
The buyer inspects within a set period and rejects faulty goods; the supplier replaces or credits them at its own cost.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.