Use case
eSignature for legal teams: approved templates, signed without legal in the loop
In a small company the legal team may be one person, or a lawyer on retainer. The way to scale that is approved templates the business can send itself, and a clear record of every signature.
Legal as a bottleneck
In a small or growing company, every NDA, supplier contract and policy acknowledgement can end up in one lawyer's inbox. Most are standard: the same NDA, the same supplier terms, the same handbook. Reviewing each by hand does not make the company safer; it makes deals slower and teaches colleagues to work around legal.
Approved templates, filled in by the business
The scalable answer is a small set of approved templates the business can use without asking. In Salsox, a template's document text stays fixed; a colleague who uses it types the blanks (names, dates, amounts) but not the clauses, and can save their filled-in version to reuse. Start with the documents that arrive most often:
- a mutual NDA and a one-way NDA;
- a service agreement for what the company sells;
- a supplier agreement and purchase order for what it buys;
- an employment contract and employee confidentiality agreement with HR.
Anything that departs from the template comes to legal; everything else goes straight out.
Approvals where they matter
Some documents should not reach a counterparty without legal's sign-off: a non-standard contract, a large sponsorship, a partnership. On the Business plan, legal can be added as an approver ahead of the counterparty, with signing set to sequential, so the other side is invited only once approval is in. The audit trail records the approval as well as the signatures.
Evidence and records
Every completed document comes back as a PDF with an audit trail of each signer, the time and the device. On the Business plan the PDF is sealed with a certificate page, and its verification code can be checked on the public verify page to show the document has not changed. All documents and audit trails can be exported at any time, on any plan, which matters for audits, disputes and due diligence.
Knowing the limits
Simple electronic signatures are valid for most commercial contracts in most countries, but some documents (deeds, certain property transfers, witnessed or notarised documents) need more. Salsox does not provide witnessing, notarisation or qualified electronic signatures. Keep a short list of document types that need a different process, and share it with the business along with the templates.
Counterparties who want their own paper
Larger customers and suppliers will often insist on their own contract. When they do, upload their PDF, place signature and date fields for each party in the editor, and send it like any other document. The audit trail and the signed copy are the same, so the company keeps one record of every agreement however it was drafted, and legal can find any of them later from the documents list.
Policies and acknowledgements
When a policy changes, every employee should confirm they have read it. The employee handbook acknowledgment records which version each person received, and the document list shows who has not yet signed.
Templates to start from
Each opens in the editor with its signature fields already in place.
Business contracts
Consulting agreement template
The contract behind a consulting engagement: what the consultant will advise on, how they are paid, who owns the reports, and the confidentiality and non-solicitation terms clients expect.
Business contracts
Memorandum of understanding (MOU) template
Put a collaboration in writing before the full contract: the shared purpose, what each side will contribute, who leads what, and a clear line between what is binding and what is not.
Business contracts
Partnership agreement template
For two or more people running a business together: who put in what, how profits are shared, who decides what, and what happens when a partner wants out. Written before it is needed.
Business contracts
Service agreement template
The general-purpose contract for a business supplying services to a client: what will be delivered and to what standard, fees and payment, how long it runs, and how it ends.
Business contracts
Supplier agreement template
For a business buying goods regularly from the same supplier: how orders are placed, what prices apply, delivery and quality standards, what happens to faulty goods, and payment terms.
NDAs
Employee NDA template
A confidentiality agreement for new hires, signed alongside the employment contract, that covers what counts as company information, how to handle it, and what happens when the job ends.
Frequently asked questions
Can legal approve a contract before the other party signs?
Yes, on the Business plan. Add the legal reviewer as an approver and set signing to sequential; the counterparty is invited only after approval.
Can the business send contracts without changing approved wording?
Saved templates keep the approved document text in the library; colleagues fill in the blanks such as names, dates and fees, not the clauses.
What evidence does Salsox keep of each signature?
An audit trail of who signed, when and from what device for every document, and on the Business plan a sealed PDF with a certificate page.
Keep exploring
Send your first document for signature
A free account sends 3 documents a month for signature. Signers need no account, and every step is recorded in an audit trail.