Employment and HRAgreement
Employment contract template
A straightforward contract for a permanent, full-time or part-time employee. It covers the terms most employment laws expect in writing; check local requirements before you use it.
Opens in the Salsox editor with 5 signing fields already placed for Employer and Employee. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Employer (you)
- Employee
Preview
Employment Contract
This Employment Contract (the "Contract") is made on 25 October 2026 between Greenleaf Foods Ltd, of Plot 9, Tema Industrial Area, Tema (the "Employer"), and Yaw Darko, of 22 Hospital Road, Ashaiman (the "Employee").
1. Start date and role
The Employee's employment begins on 3 November 2026. The Employee is employed as Warehouse Supervisor and will carry out the duties in the attached job description and any other reasonable duties that suit their skills.
2. Place of work
The Employee's normal place of work is the Tema warehouse.
3. Hours of work
Normal working hours are 45 hours per week: Monday to Friday, 8:00 to 17:00, and one Saturday morning a month. The Employee may be asked to work reasonable additional hours when needed, paid as required by law.
4. Pay
The Employee will be paid GHS 6,500 per month, in arrears on the 25th of each month by bank transfer, less tax and other deductions required by law. Pay will be reviewed once a year, with no obligation to increase it.
5. Holidays and sickness
The Employee is entitled to 18 working days of paid holiday per year, plus public holidays, agreed in advance with their manager. The Employee must report any absence on its first day. Sick pay is full pay for up to 10 working days a year, then as required by law.
6. Probation and notice
The first three months are a probationary period, during which either party may end the employment with one week written notice. After probation, either party must give one month written notice, or more if the law requires. The Employer may end employment without notice for gross misconduct.
Employee initials: Initials · Employee
7. Confidentiality and property
The Employee will keep the Employer's confidential information secret during and after employment and return all company property when employment ends. Work created in the course of employment belongs to the Employer to the extent allowed by law.
8. Policies and law
The Employee will follow the Employer's policies, which do not form part of this Contract and may change. This Contract is governed by the laws of Ghana.
Signatures
Employer: Greenleaf Foods Ltd, by Ama Sarpong, Operations Director Signature: Signature · Employer Date: Date · Employer
Employee: Yaw Darko Signature: Signature · Employee Date: Date · Employee
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Employment contract template
A written contract is where most employment disputes are won or avoided. Many countries require employers to give staff written terms by their first day, and even where the law is silent, a signed contract settles what was agreed about pay, hours, holidays and notice.
This template covers the terms labour laws commonly ask for: the parties, start date, job title and place of work, hours, pay and pay day, holidays, sick pay, probation, notice on both sides, and the confidentiality and property duties every role needs. It is written for permanent staff in a small business; fixed-term or zero-hours roles need different wording.
Laws differ: check minimum holiday, notice and sick-pay rules where the employee works before you send it. Both sides sign, and the employee initials the page that holds the notice terms.
- Signers
- 2
- Signing fields placed
- 5
- Details to fill in
- 19
How to use this template
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Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
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Questions
Does an employment contract have to be in writing?
Many countries require employers to give employees written terms, often by their first day. Even where it is not required, a written contract prevents most disputes about what was agreed.
What must a contract include by law?
It varies by country. Common requirements include the parties' names, start date, job title, pay, hours, holidays, notice periods and place of work. Check your local labour law.
Can both parties sign the contract electronically?
In most countries, yes. Electronic signatures are widely accepted for employment contracts; a few documents, in a few places, still need a handwritten signature.
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Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.