Use case
eSignature for software companies: close deals and hire without the paperwork drag
A small software company signs more than it expects: NDAs before demos, order forms and SOWs with customers, contractor agreements, offer letters. Here is how to keep each of them moving without a legal team.
The documents a small software company signs
Early-stage software companies rarely have a contracts team, yet the paperwork arrives from every direction at once. Sales needs NDAs before deep-dive demos and order forms or statements of work to close. Engineering brings in contractors who need agreements that assign the code they write. Hiring means offer letters and employment contracts, often across borders. Each of these sits in someone's inbox until a person with a pen gets to it, and each delay costs either revenue or a candidate.
Closing customers
The moment a buyer says yes is the moment to send the paper. The sales proposal template recaps the buyer's situation, prices the plan and one-off costs in a table, and ends with an order block; the statement of work template does the same for a defined project, milestone by milestone. Either opens in the editor with the buyer's signature already placed, so the gap between "send it over" and "sent" is a couple of minutes.
For implementation fees or a first period paid upfront, the Business plan's Sign & Pay collects the payment as part of signing. The money goes to your Stripe or Paystack account, not through a separate invoice chase.
Contractors and code ownership
Contract developers and designers are common in small software teams, and the clause that matters most is ownership. The independent contractor agreement assigns work product to the company once paid, keeps the contractor genuinely independent, and sets invoicing terms. Pair it with an NDA when the contractor will see customer data or unreleased plans.
Hiring
Offers in tech move fast and candidates compare them on their phones. The job offer letter template states salary, benefits, start date and probation in plain terms, and the candidate can accept from wherever they are. The employment contract follows with the full terms.
What Salsox does not do
Honesty saves you a migration later. Salsox has no public API, no CRM integration and no bulk send. If your sales process lives inside Salesforce or HubSpot and you need contracts generated from deal data, a larger platform fits better. If you want a fast, inexpensive way to get a growing number of documents signed by people who are rarely at a desk, Salsox is built for that, at a flat price per account rather than per seat.
A workable setup
Most small software teams settle on three habits: save the NDA and order form as their own templates with the company details filled in, send everything from the dashboard so each document's status is visible, and let automatic reminders chase anyone who has not signed. Every completed document comes back with a signed PDF and an audit trail of who signed, when and from which device.
Templates to start from
Each opens in the editor with its signature fields already in place.
Proposals
Business proposal template
A proposal that reads like a decision document, not a brochure: the problem in the client's words, what you will do, when, for how much, and a place to sign yes.
Proposals
Sales proposal template
Close a B2B deal on one document: recap what the buyer told you, show the offer and pricing they can approve, explain onboarding, and let them sign to buy.
Proposals
Software development proposal template
For studios and freelance developers: turn a client's idea into a scoped build with milestones, a fixed price per milestone, what happens after launch, and who owns the code.
Quotes and estimates
Quote template
A quote the client can accept by signing: itemised prices, what is and is not included, how long the price holds, and the terms that apply once they say yes.
Business contracts
Consulting agreement template
The contract behind a consulting engagement: what the consultant will advise on, how they are paid, who owns the reports, and the confidentiality and non-solicitation terms clients expect.
Business contracts
Event sponsorship agreement template
Agree what a sponsor pays and what they get for it: logo placements, stage time, tickets and data, exclusivity in their category, and what happens if the event moves or is cancelled.
Frequently asked questions
Can customers sign an order form without creating an account?
Yes. Every signer gets a link and signs in their browser, on a phone or a laptop, with no account and no app.
Does Salsox have an API to start signing from our product?
Not today. Salsox is used from its own dashboard: upload a PDF or start from a template, add signers and send. If you need signing embedded in your product, a platform with a public API is the better fit.
Can we take the first invoice payment when the customer signs?
Yes, on the Business plan. Sign & Pay adds a payment step to signing, by card through Stripe or by card and mobile money through Paystack, paid to your own account.
How do we handle NDAs before a demo?
Start from the mutual or one-way NDA template, fill in the purpose, and send it from your phone before the call. Most prospects sign in a couple of minutes.
Keep exploring
- vs DocuSignSalsox vs DocuSign on published prices, envelope limits, payments, mobile signing and what each lacks, checked against DocuSign's own pricing page.
- Business eSignaturesE-signatures for small businesses: collect a deposit with the contract, set signing order and approvers, and keep sealed PDFs with an audit certificate.
- PricingFree, Personal and Business plans, with no envelope counting on paid plans.
Send your first document for signature
A free account sends 3 documents a month for signature. Signers need no account, and every step is recorded in an audit trail.