Quotes and estimatesQuote
Quote template
A quote the client can accept by signing: itemised prices, what is and is not included, how long the price holds, and the terms that apply once they say yes.
Opens in the Salsox editor with 4 signing fields already placed for Client and Your business. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Client
- Your business (you)
Preview
Quote
From: SunVolt Energy Solutions, Plot 7, Kpong Road, Akosombo, sales@sunvolt.example, 024 000 1234 Prepared for: Lakeside Guest House, Atimpoku, Eastern Region
Quote number: Q-2026-077 Date: 22 October 2026 Valid until: 21 November 2026
Summary
Supply and installation of a 5 kW solar system with battery storage for the guest house office and kitchen.Price
| Item | Quantity | Unit price | Amount |
|---|---|---|---|
| 5 kW solar panel array | 1 | GHS 38,000 | GHS 38,000 |
| 10 kWh lithium battery | 1 | GHS 31,500 | GHS 31,500 |
| Installation and commissioning | 3 days | GHS 2,500 | GHS 7,500 |
Subtotal: GHS 77,000 Tax at 15%: GHS 11,550 Total: GHS 88,550
Included: mounting, cabling, inverter configuration, and one follow-up visit after 30 days. Not included: roof repairs, electrical rewiring beyond the distribution board, and permits.
Timing and terms
Work can begin within 10 days of acceptance and will take about three working days. A deposit of 40% is due on acceptance, with the balance due on completion. Changes to scope after acceptance are quoted separately and agreed in writing first. Warranty: panels 10 years, battery 5 years, workmanship 1 year.
Acceptance
I accept this quote and authorise the work described, on the terms above.
Client signature: Signature · Client Date: Date · Client Name: Name · Client
Quoted by: Signature · Your business
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Quote template
A quote that the client signs is more than a price: it is the order. Once accepted, it records what you agreed to do, for how much, and on what terms, which is exactly what you need when the scope is questioned later.
This template lays a quote out the way buyers compare them: a one-line summary, itemised prices with quantities, tax and total, what is included and what is not, timing, and a validity date so you are not held to an old price after material costs move. The terms cover the deposit, how changes are priced, and warranty.
The acceptance block is the signature that turns the quote into a job. Send it through Salsox; the client accepts on their phone, and with Sign & Pay the deposit can be paid in the same step.
- Signers
- 2
- Signing fields placed
- 4
- Details to fill in
- 31
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
What is the difference between a quote and an estimate?
A quote is usually a fixed price for the work described; an estimate is an approximate figure that may change. Label the document clearly and, for an estimate, say how much the final price may vary.
How long should a quote be valid?
Fourteen to thirty days is common. Material and labour costs change, so a validity date protects you from honouring an old price.
Why get a quote signed?
A signed quote is the client's written approval of scope and price. It turns the quote into an order and is what you refer to if the scope changes later.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.