Forms, consent and waiversAgreement
Volunteer agreement template
Welcome a volunteer with clear expectations on both sides: the role, the time it needs, the training and support you give, the expenses you repay, and the standards you ask them to follow, without turning it into an employment contract.
Opens in the Salsox editor with 6 signing fields already placed for Organisation and Volunteer. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Organisation (you)
- Volunteer
Preview
Volunteer Agreement
This agreement is between Riverside Community Food Bank (the "Organisation") and Jordan Ellis (the "Volunteer").
1. The role
Role: Weekend Distribution Volunteer What it involves: welcoming visitors, packing food parcels and helping visitors carry parcels to their cars Usual time: about four hours on two Saturdays a month, 9:00 to 13:00 Starting: 8 November 2026 Your contact: Rachel Kim, Volunteer Coordinator
2. What the Organisation will do
- Provide a two-hour induction covering food safety, manual handling and our safeguarding policy before the first shift.
- Give the Volunteer a named contact for support and questions, and listen to their ideas and concerns.
- Repay travel costs up to GBP 10 a shift, and lunch on shift days, reimbursed against receipts.
- Provide insurance cover for the Volunteer while they carry out agreed activities.
- Treat the Volunteer fairly and in line with our equal opportunities policy.
3. What the Organisation hopes the Volunteer will do
- Let the contact above know as early as possible if they cannot attend a shift.
- Follow the Organisation's policies, including those on confidentiality, safeguarding, and health and safety, which are explained at induction.
- Keep private any personal information about the people the Organisation serves.
- Raise any concern about someone's safety with the named contact straight away.
4. Status
This agreement is binding in honour only. It is not a contract of employment and does not create an employment relationship. The Volunteer is not paid for their time, and either party may end the arrangement at any time, ideally with notice.
5. Photos and stories
The Organisation will ask separately before using the Volunteer's name or image in any publicity.
Signatures
For the Organisation: Signature · Organisation Date: Date · Organisation Name: Name · Organisation
Volunteer: Signature · Volunteer Date: Date · Volunteer Name: Name · Volunteer
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Volunteer agreement template
A volunteer agreement sets out what a volunteer can expect from an organisation and what the organisation hopes for in return. It is a statement of good faith, not a contract of employment, and the wording matters: an agreement that reads like a job, with obligations, pay or penalties, can make a volunteer legally an employee or worker, with all the rights that brings.
This template avoids that. It describes the role and the time it usually takes as hopes rather than obligations, lists the induction and support the organisation provides, repays only actual out-of-pocket expenses, and lets either side end the arrangement at any time. It asks the volunteer to follow the organisation's policies on confidentiality, safeguarding and health and safety, which protect the people the organisation serves.
For roles with children or vulnerable adults, add the background checks the law requires before the volunteer starts.
- Signers
- 2
- Signing fields placed
- 6
- Details to fill in
- 9
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
Is a volunteer agreement legally binding?
It is intended not to be. It records expectations in good faith. Wording it as a job, with required hours or payments beyond expenses, risks the volunteer being treated as an employee.
Can volunteers be paid?
They can be reimbursed for real expenses, such as travel and meals on shift. Flat payments or perks beyond expenses can change their legal status.
Do volunteers need a background check?
For roles with children or vulnerable adults, usually yes, and the law may require a specific check. Complete it before the volunteer starts.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.