Forms, consent and waiversForm
Parental consent form template
For schools, clubs and camps: give parents the trip details, collect medical information and an emergency contact, and get signed consent for the activity, emergency treatment and photos.
Opens in the Salsox editor with 9 signing fields already placed for Parent or guardian and School. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Parent or guardian
- School (you)
Preview
Parental Consent Form
School: Riverside International School Student: Ama Kwarteng, Year 7 Blue
1. The activity
Activity: a science trip to the Cape Coast Castle museum and Kakum National Park canopy walk Date and times: 4 December 2026, leaving 06:30 and returning about 19:00 Transport: the school's chartered coach Supervision: five teachers and one school nurse for 48 students Cost: GHS 350, including transport, entry fees and lunch Teacher in charge: Mr. Francis Owusu, 020 000 3344
2. Medical information
Please give details of any medical condition, medication, allergy or dietary need, or write "none":
Answer · Parent or guardian3. Emergency contact
Name and phone number of a parent or guardian reachable on the day:
Answer · Parent or guardian4. Consent
As the parent or legal guardian of the student named above, I consent to them taking part in the activity described. I understand that they must follow the instructions of staff, and that they may be sent home at my cost for serious misbehaviour.
5. Emergency treatment
If I cannot be reached, I consent to staff arranging emergency medical treatment, including anaesthetic if a doctor considers it necessary.
Parent initials: Initials · Parent or guardian
6. Photos
Photos may be taken during the activity. Initial here if you agree to photos of your child being used in school newsletters and on the school's social media: Initials · Parent or guardian
Signatures
Parent or guardian: Signature · Parent or guardian Date: Date · Parent or guardian Name: Name · Parent or guardian
For the school: Signature · School Date: Date · School
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Parental consent form template
Every trip outside school needs a parent's informed consent, and the form that records it should give parents what they need to decide: where, when, how students travel, who supervises, what it costs. This template puts those details first.
It then collects what staff need on the day: medical conditions and medication, allergies and dietary needs, an emergency contact, and consent for emergency medical treatment if a parent cannot be reached. Photo consent is a separate yes or no, because many parents are happy for their child to go on the trip but not to appear on the school's social media.
Sent through Salsox, parents sign on their phones in minutes, the school sees who has not signed yet, and the completed forms travel with the teacher in charge.
- Signers
- 2
- Signing fields placed
- 9
- Details to fill in
- 9
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
What should a parental consent form include?
The activity, date, transport, supervision and cost; the child's medical information and allergies; an emergency contact; consent for emergency treatment; and a separate choice about photos.
Can parents sign consent forms electronically?
Yes. Electronic signatures are widely accepted for school consent forms, and they make it easy to see who has not yet replied.
Why ask for photo consent separately?
Consent to a trip and consent to publishing a child's photo are different decisions. Keeping them separate respects parents' choices and data protection rules.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.