Invoices and paymentsInvoice
Commercial invoice template for export shipments
The document customs reads first when goods cross a border: who is shipping to whom, what each item is, its tariff code, origin and value, the delivery terms, and a signed declaration that it is all true.
Opens in the Salsox editor with 6 signing fields already placed for Exporter and Importer. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Exporter (you)
- Importer
Preview
Commercial Invoice
Invoice number: CI-2026-0412 Date: 24 October 2026
Exporter: Atlas Ceramics Ltd, 14 Kiln Lane, Stoke-on-Trent ST4 1AB, United Kingdom; EORI GB123456789000 Importer: Maison Table SAS, 22 Rue du Commerce, 33000 Bordeaux, France; EORI FR98765432100
1. Goods
| # | Description, HS code, origin, quantity, unit price and value |
|---|---|
| 1 | Stoneware dinner plates, 27 cm, glazed; HS 6912.00; origin United Kingdom; 600 pieces at GBP 6.50; GBP 3,900.00 |
| 2 | Stoneware serving bowls, 22 cm, glazed; HS 6912.00; origin United Kingdom; 200 pieces at GBP 11.00; GBP 2,200.00 |
Total invoice value: GBP 6,100.00, in pounds sterling.
2. Shipment
Packages: 12 cartons on 2 pallets Weights: gross 640 kg, net 580 kg Delivery terms: DAP Bordeaux, Incoterms 2020 Transport: road freight via Dover-Calais, carrier EuroHaul Logistics, consignment note EH-55821 Reason for export: sale
3. Origin
The exporter of the products covered by this document, EORI GB123456789000, declares that, except where otherwise clearly indicated, these products are of United Kingdom preferential origin.4. Declaration
I declare that the information on this invoice is true and correct, that the values shown are the actual prices paid or payable for the goods, and that the goods are of the origin shown.
Signatures
Exporter: Signature · Exporter Date: Date · Exporter Name and position: Name · Exporter
Importer, confirming the goods and values ordered: Signature · Importer Date: Date · Importer Name: Name · Importer
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Commercial invoice template for export shipments
A commercial invoice is the main document customs authorities use to decide what duty and tax are due on imported goods. It is issued by the exporter and travels with the shipment, and it has to describe the goods precisely enough for the importing country's customs to classify and value them.
This template carries the details customs typically need: exporter and importer with their customs registration numbers, each item's description, tariff (HS) code, country of origin, quantity and value, the packaging and weights, the Incoterms rule that says who pays for what, and a signed declaration that the information is true. Where goods qualify for preferential tariffs under a trade agreement, add the origin statement the agreement requires; the sample shows the wording used under the UK-EU agreement.
The importer countersigns to confirm the goods and values ordered, which is not a customs requirement but gives both sides one agreed record. Check the destination country's own requirements, as some ask for extra details or a specific format.
- Signers
- 2
- Signing fields placed
- 6
- Details to fill in
- 14
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
Is a commercial invoice the same as a sales invoice?
It carries the same sale, but adds what customs needs: tariff codes, origin, weights, Incoterms and a declaration. Many exporters issue both.
What is an HS code?
The Harmonized System tariff code that classifies a product for customs worldwide. The first six digits are international; countries add further digits of their own.
Can a commercial invoice be signed electronically?
Many customs authorities accept electronically signed commercial invoices, and some ask for none to be printed at all. Check your destination and carrier.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.