Invoices and paymentsInvoice
Deposit invoice template
Request a deposit before you start: this invoice shows the project total, the deposit due now, when the balance is due, and whether the deposit can be refunded, so the client agrees to all of it at once.
Opens in the Salsox editor with 4 signing fields already placed for Client and Your business. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Client
- Your business (you)
Preview
Deposit Invoice
From: Solid Ground Builders, Plot 44, Spintex Road, Accra To: Mr. and Mrs. Osei, 16 Sakumono Estates, Tema
Invoice number: DEP-0217 Date: 19 October 2026 Deposit due by: 26 October 2026
Project
kitchen renovation: new cabinets, worktops, tiling and plumbing, as in quote Q-0198. Expected start date: 9 November 2026.
Deposit
| Item | Amount |
|---|---|
| Project total, including tax | GHS 42,000 |
| Deposit, 30% of total | GHS 12,600 |
| Due now | GHS 12,600 |
| Balance remaining | GHS 29,400 |
Balance schedule
- GHS 14,700 when cabinets are installed; and
- GHS 14,700 on completion and sign-off.
Deposit terms
- Work is scheduled and materials ordered only after the deposit is received.
- The deposit is refundable in full until 2 November 2026, then refundable less materials already ordered.
- The deposit is credited in full against the project total and appears on the final invoice.
- If we cancel for reasons within our control, the deposit is refunded in full within 10 days.
How to pay
Pay by card or mobile money using the payment link sent with this invoice, or by bank transfer to Solid Ground Builders, Ecobank, account 0012345678901, quoting DEP-0217.
Client agreement
I agree to the project total, the deposit terms and the balance schedule above.
Client signature: Signature · Client Date: Date · Client Name: Name · Client
Issued by: Signature · Your business
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Deposit invoice template
A deposit invoice turns a verbal yes into a funded commitment. It is the right document whenever you buy materials, block out dates or turn down other work before the client pays anything else.
The useful part is not the request for money but the terms around it. The client sees the full project total, the deposit as a percentage and an amount, when the rest falls due and against which milestones, and exactly when the deposit stops being refundable. Writing the refund rule down is what avoids the most common argument when a project is cancelled.
The client signs to agree the terms. With Salsox's Sign & Pay, they sign and pay the deposit in one step, and you are notified when both are done.
- Signers
- 2
- Signing fields placed
- 4
- Details to fill in
- 18
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
How large should a deposit be?
Between 25 and 50 percent of the total is common for services. For custom goods with material costs it may be higher. State the percentage so the client can check the arithmetic.
Should the client sign a deposit invoice?
It helps. A signature on the deposit terms, especially whether the deposit is refundable, removes the most common dispute if the project is cancelled.
Can the client sign and pay the deposit together?
Yes. Sent through Salsox with Sign & Pay, the client agrees to the terms and pays the deposit in one flow.
Related templates
Invoices and payments
Invoice template
A clean, complete invoice for freelancers and small businesses: who it is from and to, what was delivered, what is owed, by when, and how to pay. Everything an accountant expects to see on one page.
Invoices and payments
Payment plan agreement template
When a customer cannot pay all at once: agree the total, the instalments and their dates, what happens if one is missed, and that they can pay early, in one short document both sides sign.
Invoices and payments
Payment receipt template
A signed receipt for money received, especially cash, deposits and part-payments: what was paid, how, for what, and what is still owed, confirmed by the person who took the money.
Quotes and estimates
Quote template
A quote the client can accept by signing: itemised prices, what is and is not included, how long the price holds, and the terms that apply once they say yes.
NDAs
One-way NDA template
A unilateral non-disclosure agreement for when information flows in one direction: you are showing a contractor your product plans, an investor your numbers, or a buyer your business.
SOWs and RFPs
Statement of work template
A statement of work (SOW) defines one project under a master or services agreement you have already signed: what will be delivered, when, how it will be accepted and what it costs.
Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.