Freelance and contractorsAgreement
Video production contract template
Agree a video project from brief to final file: what will be delivered and in which formats, how the shoot is planned, how many rounds of edits, who clears music and talent, the fee, and how the client may use the result.
Opens in the Salsox editor with 6 signing fields already placed for Production company and Client. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Production company (you)
- Client
Preview
Video Production Contract
This contract is made on 24 October 2026 between Wide Shot Films Ltd (the "Producer") and Kestrel Outdoor Gear Ltd (the "Client") for a brand film for the client's new hiking boot range (the "Project").
1. Deliverables
The Producer will deliver one 90-second film in 16:9, a 30-second cut-down in 9:16 for social media, and six 6-second clips, all in 4K with captions by 12 December 2026, provided the Client gives approvals and feedback on time.
2. Pre-production
Before the shoot, the Producer will prepare a treatment, a shot list and a location recce, approved by the client before the shoot. The shoot goes ahead only once the Client has approved these.
3. Production
The Producer will film over two shoot days in the Lake District on 18 and 19 November 2026, with a crew of four. The Producer is responsible for crew, equipment, insurance and location permissions.
4. Weather and postponement
if weather makes the shoot unsafe or unusable, the shoot moves to the next available dates agreed by both parties, with no extra crew fee for one postponement. A postponement requested by the Client for other reasons with less than 7 days' notice is charged at the crew's day rates already committed.
5. Edit and revisions
The fee includes two rounds of edits on the main film and one round on the cut-downs. Each round is one consolidated set of feedback. Further rounds, or changes requiring new filming, are quoted separately.
6. Music and people
The Producer will license all music for the uses in section 8, and obtain signed releases from everyone recognisable on camera. The Client is responsible for the accuracy of product claims in the script it approves.
7. Fee
The fee is GBP 14,500 excluding VAT, payable 50% on signing, 25% after the shoot, and 25% on delivery of the final files. Invoices are due within 14 days.
8. Usage and ownership
Once the fee is paid in full, the Client may use the deliverables for worldwide use on the client's own channels, paid social media and in-store screens, without time limit. The Producer keeps ownership of raw footage and project files, and may show the finished film in its portfolio after the Client's launch.
9. Cancellation
If the Client cancels after pre-production starts, the first payment is kept; if after the shoot, the second payment is also due, and the Producer will deliver the footage edited so far.
10. Governing law
This contract is governed by the law of England and Wales.
Signatures
Producer: Signature · Production company Date: Date · Production company Name: Name · Production company
Client: Signature · Client Date: Date · Client Name: Name · Client
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Video production contract template
Video projects have more moving parts than most creative work: a treatment to agree, locations and people to book, a shoot that depends on weather, an edit with rounds of feedback, and rights in music and in the faces on screen. A video production contract puts each in the right order with the right person responsible.
This template lists the deliverables with their lengths and formats, makes pre-production approval the gate before anyone travels to a shoot, and sets the number of edit rounds included. It makes the producer responsible for clearing licensed music and getting release forms from everyone on camera, which protects the client's use of the film. It explains what happens if weather stops the shoot.
Usage rights are stated precisely, because a film licensed for social media only cannot later run as a TV advert without new music and talent clearances. Raw footage stays with the producer unless the client pays for it.
- Signers
- 2
- Signing fields placed
- 6
- Details to fill in
- 14
How to use this template
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Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
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Used in
Questions
Does the client get the raw footage?
Not under this template. The client receives the final deliverables. Raw footage can be supplied for an agreed fee, usually with limits on how it may be used.
Who clears music and people on screen?
The producer, under section 6: licensed music for the stated uses and signed releases from everyone recognisable on camera.
What counts as a round of edits?
One consolidated set of client feedback on a cut, and the producer's revision of it. New ideas that change the script or need more filming are not edits.
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