NDAsAgreement
Employee NDA template
A confidentiality agreement for new hires, signed alongside the employment contract, that covers what counts as company information, how to handle it, and what happens when the job ends.
Opens in the Salsox editor with 5 signing fields already placed for Company and Employee. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Company (you)
- Employee
Preview
Employee Confidentiality Agreement
This Confidentiality Agreement (the "Agreement") is made on 3 November 2026 between Medline Clinics Ltd, of 25 Ring Road East, Accra (the "Company"), and Abena Owusu, of H/No 4, Dzorwulu, Accra (the "Employee").
1. Background
The Employee is employed by the Company as Patient Records Officer starting on 10 November 2026. In that role the Employee will have access to information the Company needs to keep confidential. This Agreement is in addition to the Employee's employment contract.
2. Confidential Information
"Confidential Information" means information about the Company, its customers, patients, suppliers and staff that is not public, including customer and pricing data, records, business plans, software, product designs, processes, personnel records and anything marked confidential. It does not include information that becomes public other than through the Employee's breach.
3. Duties during employment
The Employee will use Confidential Information only to do their job, disclose it outside the Company only as their role requires, follow the Company's security policies, and not copy or remove Confidential Information from Company systems except as their work needs.
4. Duties after employment
The duty not to use or disclose Confidential Information continues after employment ends, for three years, and for trade secrets for as long as they remain secret. This does not prevent the Employee from using general skills and experience gained in the role.
5. Company property
On leaving, or whenever the Company asks, the Employee will return all Company property, including laptops, phones, access cards, documents and files, and permanently delete any Company information held on personal devices or accounts.
6. Work created
Work the Employee creates in the course of employment belongs to the Company to the extent allowed by law.
7. Protected disclosures
Nothing in this Agreement stops the Employee from reporting a suspected crime or wrongdoing to a regulator or the authorities, or from making any disclosure protected by law.
8. General
This Agreement is governed by the laws of Ghana and may be signed electronically. If any part is unenforceable, the rest remains in effect.
Signatures
Company: Medline Clinics Ltd, Head of People Signature: Signature · Company Date: Date · Company
Employee: Abena Owusu Initials on each page read: Initials · Employee Signature: Signature · Employee Date: Date · Employee
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Employee NDA template
Most new employees see information on their first day that the business could not afford to have walk out of the door: patient or customer records, prices, supplier terms, code. An employee NDA puts the rules in writing before access is granted.
This one is written for a small employer. It defines company information in plain terms, separates duties during employment from the duties that survive it, asks for company property and files back when the job ends, and confirms that work created on the job belongs to the business. It also says, explicitly, that nothing in it stops the employee reporting wrongdoing to a regulator, which many countries require and which keeps the rest of the agreement enforceable.
Send it with the offer letter or employment contract so both are signed before the start date.
- Signers
- 2
- Signing fields placed
- 5
- Details to fill in
- 10
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
Should the NDA be separate from the employment contract?
Either works. A separate agreement is easy to update and to use for staff whose contracts are already signed; a confidentiality clause in the contract keeps everything in one document.
Can an employee NDA stop whistleblowing?
No, and it should not try. Most countries protect reporting wrongdoing to regulators or the authorities, and this template states that nothing in it prevents that.
When should the employee sign it?
On or before the first day of work, before they receive access to confidential systems or information.
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Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.