ProposalsProposal
Software development proposal template
For studios and freelance developers: turn a client's idea into a scoped build with milestones, a fixed price per milestone, what happens after launch, and who owns the code.
Opens in the Salsox editor with 5 signing fields already placed for Client and Developer. Add their emails and send. The free plan sends 3 documents a month.
Who signs
- Client
- Developer (you)
Preview
Software Development Proposal
For: Agro Link Cooperative, attention Mr. Musa Abdulai, General Manager From: Kodehaus Studio Date: 30 October 2026
The product
A mobile app for 2,000 cooperative members to record harvests, see current buying prices, and receive payment by mobile money.Scope
Included: member sign-in by phone number, harvest logging with photos, daily price board, payment history, and an admin dashboard for the cooperative office. Not included: an iOS version, offline-first sync beyond 7 days, and integration with banks other than mobile money.
Technical approach
We propose a cross-platform Android app, a web admin dashboard, and a hosted API with automatic daily backups.
Milestones and fees
| Milestone | Deliverable | Fee |
|---|---|---|
| 1 | Clickable design prototype, approved by the client | GHS 15,000 |
| 2 | Working beta with sign-in, harvest logging and price board | GHS 40,000 |
| 3 | Payments, admin dashboard and launch to all members | GHS 45,000 |
| Total | GHS 100,000 |
Each fee is invoiced when its milestone is accepted. Estimated timeline: 14 weeks from acceptance.
After launch
Warranty: 90 days of bug fixes after launch at no charge. Optional support: GHS 4,500 per month for hosting, monitoring and up to 10 hours of changes.
Ownership and terms
The client owns the code written for this project once all fees are paid. The developer keeps general-purpose libraries and tools, and grants the client a permanent licence to use any included in the product. Changes to scope are quoted and agreed in writing first. This proposal is valid until 29 November 2026.
Acceptance
Client: Agro Link Cooperative Signature: Signature · Client Date: Date · Client Name: Name · Client
Developer: Kodehaus Studio Signature: Signature · Developer Date: Date · Developer
These templates are general starting points, not legal advice. Laws differ between countries and states: check that a template suits your situation, or ask a lawyer, before you rely on it.
About the Software development proposal template
Software projects go wrong most often at the boundary of scope. This proposal makes that boundary visible: the product idea in one paragraph, the must-have features, and an explicit list of what is not included, so the first change request is a conversation, not a dispute.
The technical approach is described in plain language the client can approve, and the build is broken into milestones, each with a deliverable the client can see and a fixed fee paid on acceptance. That structure spreads risk for both sides and keeps cash flowing for the developer.
It also answers the questions clients forget to ask until launch day: what is covered by warranty, what ongoing support costs, and who owns the code (the client, once paid). Accept it with a signature through Salsox, and pay the first milestone at the same time.
- Signers
- 2
- Signing fields placed
- 5
- Details to fill in
- 19
How to use this template
Open it in Salsox
Choose Use this template. Sign up free if you have no account; the template opens straight after.
Fill in the details
Type your details into each blank, or start from the sample to see how it reads. Save it as your own template to reuse it.
Add signers and send
The editor already has every signature, date and initials field in place. Add each signer's email and send; they sign on their phone, and everyone gets the sealed copy with its audit trail.
Used in
Questions
Should a software proposal be fixed price?
Fixed price per milestone works well when scope is clear, as here. For research-heavy or evolving products, a time-and-materials estimate with a cap may be fairer.
Who owns the code?
In this template the client owns the code once paid in full, and the developer keeps reusable libraries and tools. Without a written term, the developer may keep copyright in many countries.
What happens after launch?
The template includes a warranty period for bug fixes and an optional monthly support plan for hosting, monitoring and changes.
Related templates
Proposals
Consulting proposal template
For independent consultants and small firms: frame the client's question, show how you will answer it, who will do the work, what it costs, and the assumptions the price rests on.
Proposals
Marketing proposal template
For agencies and freelance marketers: tie the plan to the client's numbers, show which channels you will run and what you will report, and price it as a monthly retainer they can approve.
Proposals
Sales proposal template
Close a B2B deal on one document: recap what the buyer told you, show the offer and pricing they can approve, explain onboarding, and let them sign to buy.
Proposals
Business proposal template
A proposal that reads like a decision document, not a brochure: the problem in the client's words, what you will do, when, for how much, and a place to sign yes.
Business contracts
Service agreement template
The general-purpose contract for a business supplying services to a client: what will be delivered and to what standard, fees and payment, how long it runs, and how it ends.
Invoices and payments
Payment plan agreement template
When a customer cannot pay all at once: agree the total, the instalments and their dates, what happens if one is missed, and that they can pay early, in one short document both sides sign.
Send it for signature in minutes
Start from this template in Salsox: fill in the blanks, add your signers and send by email, WhatsApp or SMS. Signers sign one field at a time on their phone, and you can collect a payment in the same step.